Digital cleaning records made simple.
Digital cleaning records made simple.
Who cleaned when, where, and how? With Hyginify, you know. Whether it's a property manager with 100 buildings, an industrial site, a fitness chain with 30 studios or a municipal operator with rotating staff: digital staff check-ins via QR code, product and usage instructions, proof with signature and photo, and a real-time dashboard across all locations.
One solution. Three perspectives.
Hyginify convinces not just you, but your colleagues too.
"Instantly know if it's been cleaned."
No more questions, no phone calls. Open the dashboard and see which tasks are completed in real time.
"Proof always at your fingertips."
Timestamps, photos, digital signatures. Present all proof within seconds at the next audit.
"No app. No rollout. No integration."
Runs in the browser. Staff only need a QR code and PIN. No IT effort, no training.
From analog to digital in one step
Thousands of companies struggle with the same problems. Here's how Hyginify solves them.
Paperless documentation
An end to paper lists, unreadable signatures, and lost proof. Every cleaning record is digitally registered, stored, and always retrievable.
QR code check-in without app
Staff scan the QR code at the workplace and confirm their tasks. Directly in the browser, on any smartphone.
Flexible check-in intervals
Hourly, daily, weekly, or monthly. For each interval, it's automatically checked whether a check-in has been done. Duplicate entries excluded.
Digital signatures
Staff sign directly on the phone screen. The signature is saved with the check-in and appears in PDF exports.
Photo evidence
Staff upload a photo as cleaning proof. Optional or as a required field per plan.
Product assignment & rules
Create cleaning products with safety data sheets and manufacturer data, assign to tasks, and set application rules.
Cleaning instructions
Set instructions per task with photos and videos. Staff see the instruction during check-in on their phone.
Attendance table
Tabular overview of all check-ins with staff member, task, time, and status. See at a glance what's been done.
16 Languages
The full interface including check-in page is available in 16 languages. Ideal for international cleaning teams.
Real-time status overview
Always see which areas are completed and where check-ins are missing. Updated with every new entry.
Real-time dashboard
Target vs. actual comparison and trend analysis across all locations in one overview.
Defect & damage reports
Staff can report defects directly during check-in. Broken lights, leaking faucets, or damages.
Ticket system
Staff and admins create tickets for task time slots — e.g. missed cleaning, no access or a broken device. With category, reason and photo.
Audit trail
Tamper-proof change history: who changed what and when — with timestamp, user and changed fields. Export as CSV, Excel or PDF.
Special cleaning
Cleaning outside the normal routine — such as an annual deep clean. With its own QR code and the same staff, tasks, products and instructions.
Task instructions
Set instructions per task with photos and videos. Uniform quality, even with rotating staff.
PDF & CSV exports
Export and filter attendance data. Ready for reporting and audits.
Group by location
Organize cleaning plans by location and area.
Cleaning plans as document
Bundle multiple cleaning records into one plan. Ideal for audits.
Foreman role
Team leader level control without admin access.
Custom time slots
Define up to 24 named time slots with start and end times.
Team & role management
Shared management of cleaning plans within the same account.
Google & Microsoft SSO
Create a Hyginify account with Google or Microsoft account.
Public status page
Share real-time cleaning status via link or QR code.
Customize check-in page
Control what information is shown on the public QR page.
This is how easy Hyginify works
From registration to first check-in within minutes.
Register for free
Enter email and password, click the confirmation link. To your own dashboard in less than a minute.
Create tasks & team
Create cleaning tasks or use templates. Add staff with name and PIN.
Create plan, assign & print QR code
Create a plan with details, choose interval, assign staff and tasks. Print QR code and hang on location.
Perform first check-in
Scan QR code, log in with PIN, check off tasks. Optionally add digital signature and photo proof.
Analyze & export
Who cleaned where and when? Everything in the dashboard in real time. Export reports as PDF or CSV.
What your first week looks like
From the first click to the first reports and data.
Ready to go in 10 minutes
- Register & create plan
- Create first tasks
- Add staff with PIN
- Print and display QR code
Routine established
- First check-ins are recorded
- Dashboard shows live status
- Team gets used to QR workflow
- Plan adjustments as needed
First reports & data
- Complete cleaning history
- Export PDF reports
- Trends and bottlenecks visible
- First analytics in dashboard
Does this sound familiar ?
“Was it even cleaned?”
One claim against another, no proof.
Paperwork & Excel sheets
Lists disappear, Excel gets outdated, entries added after the fact.
No overview across locations
12 locations, 12 Excel files, no real-time status.
Issues disappear into daily operations
Reported verbally, forgotten, resurface only at audit time.
With Hyginify, proof instantly available digitally
End of lost paper lists and after-the-fact entries.
Frequently asked questions
Schnelle Antworten auf die wichtigsten Fragen.
End the paperwork. Switch to digital documentation.
Get started in minutes with a clear, browser-based solution for documenting your cleaning processes.
